Internal title: Manager Finance

External title: Guinea Finance Manager

Job Code: FNCE60048

Job Family: Finance Compensation Band: L FLSA: Exempt

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories.

Overview: FHI 360 is seeking a Finance Manager to be responsible for overall financial management of project activities in Guinea. This includes oversight of procurement, logistics, accounting, and finance. The Finance and Operations Manager will be responsible for liaising with FHI 360 HQ teams to ensure compliance with policies/processes and project requirements. Responsibilities include managing the budgets and preparing financial reports for FHI 360 and donors. The Finance Manager will also ensure that funds expended are compliant with FHI 360 policies and U.S. Government (USG) regulations and policies. This position reports to the Guinea Country Director.

Location: Conakry, Guinea

Responsibilities: The Finance Manager has the following responsibilities:

• Create and maintain up-to-date financial tracking system
• Maintain proper documentation for all office and project expenditures
• Liaise with vendors and other service providers and ensure that invoices are verified and submitted on a timely basis
• Coordinate monthly requests of funds, based on budget and cash flow projections, to ensure that the program has all the necessary funds for the operations
• Review purchase orders and required supporting documentation and consult with the team leader for approval, prior to issuance of the purchase orders within agreed-upon thresholds
• Create and submit monthly financial reports
• Create regular financial tracking reports to monitor project spend against the approved budget. Regularly monitors the budget; conducts analysis on discrepancies and ensure adherence to applicable regulations.
• Analyzes spending patterns and identifies potential areas of concerns.
• Maintain office records as needed
• Design and implement office financial policies, standards, and procedures in line with FHI 360 policies and the USG
• Provide input to the preparation of project budgets for Guinea. Reviews and manages annual work plan and budgeting process.
• Review staff expense reports and supporting documentation and after approval arrange prompt payment
• Monitor time spent by project staff and advise the Country Director/project lead if time is not being charged and spent according to the approved budgets
• Assist the Country Director with the hiring of project staff in Guinea
• Advise project staff on donor requirements and provide training on financial management, record keeping, operational systems and policies as needed. Develops, test, and trains staff on new financial tools and reporting systems. Assists with the development of training and procedural manuals.
• Assists in audit reviews

Required Qualifications:

• Bachelor’s degree in Finance Administration or similar field
• Minimum five years of professional experience providing accounting and financial management services
• Demonstrable understanding of accounting procedures
• Familiar with USG rules and regulations, and experience in a similar position on a USG-funded project preferred
• Proficient in MS Office (Word, Excel, and Outlook)
• Fluency in written and spoken English and French
• Fluency English written, oral, and presentation skills
• Authorization to work in Guinea

Preferred Qualifications:

• Detail-oriented and highly organized
• Experience completing a variety of financial tasks by establishing priorities and working in a fast-paced office environment, under pressure and against numerous deadlines
• Ability to work independently and as well as part of a team
• Accuracy and attention to detail in the performance of duties is of critical importance
• Excellent organizational skills, including task and time management
• Impeccable business ethics, including the protection of confidential information

Supervision

• May supervise 1-2 junior staff

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

Travel Requirements:

Some country-level travel

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

How to apply:

Interested and qualified candidates are encouraged to apply by sending their application & updated CV through guinearecruitment@fhi360.org before/on April 28/2024

FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.

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Kindly note that only shortlisted candidates will be contacted.