1. To consult with the ARO departmental heads, collate information to regularly update the Regional Director on the status of the work and needs of other departments.
2. To provide administrative support to the ARO sub offices and coordinate their meetings and encounters with the RD
3. Amend quarterly work plans and budgets.
4. To develop, coordinate and implement the Regional Director’s office programme budget;
5. To coordinate and manage responses to reports, observation and recommendations from the regional office to departments/units, Central office, Regional Executive committee and external partners;
6. To proof-read and coordinate inputs for background briefs, speeches, talking points, letters and other documentation issued from the office of the Regional Director.

B. OTHER routine duties

1. To provide administrative support to the RD and, in his/her absence, to the officer in charge.  Maintains an efficient working diary for the RD;
2. To act as the initial contact point for the Regional Director’s Office (RDO).  On a daily basis, responds promptly to questions and follow-up action as appropriate;
3. To co-ordinate, monitor and make travel and logistical arrangements for the RD and prepare expense reports;
4. To be responsible for the dissemination of the important documents to board members and volunteers e.g., minutes of meetings calendar of events newsletters, etc.
5. To implement and maintain robust office systems (filing/record keeping), preparation of business cycle, filing and record keeping.

1. To coordinate internal and external meetings involving the Regional Director.
2. To undertake any other reasonable duties as may be requested from time to time.

None.

The Regional Director’s programme budget

• A first degree in Social Sciences
• Diploma in business administration

• Outstanding interpersonal skills – articulate, tactful and diplomatic. Flexible, team player
• Excellent writing/drafting skills.
• Excellent time management skills to meet tight deadlines.
• Excellent office management skills.
• Research and analytical skills.
• Fluent English.; good working knowledge of French desirable
• Advanced level IT skills – Word, Excel and PowerPoint.
• Minute taking.
• Audio typing.

•Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

ABILITIES

• Ability to maintain high level of confidentiality.
  • Willingness to travel occasionally